Tuesday, August 11, 2026
CALL TO ORDER, PLEDGE OF ALLEGIANCE / SALUTE TO THE FLAG OF THE STATE OF NEW MEXICO and ROLL CALL
Mayor Gerald Wiley, called the Regular Meeting of the Governing Body, Village of Cloudcroft, to order at 6:06 p.m. by calling for the Pledge of Allegiance and Salute to the State Flag. Trustees Keith Hamilton, Gail McCoy and Danny Hardwick were recorded present in person. Trustee Matt Willett appeared via zoom. There were approximately 13 visitors in attendance.
Pledge of Allegiance
“I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.”
Salute to the Flag of New Mexico
“I salute the flag of the State of New Mexico, the Zia symbol of perfect friendship among united cultures.”
- Approval of Minutes : Trustee McCoy moved to approve the minutes of the Regular Meeting of July 14, 2026; the Special Meeting/Public Hearing of July 28, 2026; and the Special Meeting of July 30, 2026, as presented, Trustee Hamilton seconded the motion and the motion carried with a roll call vote of all voting “aye”.
- Mayors Report: Mayor Wiley announced vacancies on the Planning & Zoning Commission and Library Board.
- APPOINTMENT : Appointment of Bre Kincaid to Lodger’s Tax Committee. Trustee Hamilton made
a motion to approve the appointment of Bre Kincaid to serve on the Lodger’s Tax Committee, Trustee Hardwick seconded the motion and the motion carried with a
roll call vote of all voting “aye”. - Reports from Trustees: No Reports from Trustees.
- Public Input: No Public Input
- Departments Updates:The public works department; library; fire department and planning & zoning department gave their department updates.
- Old Business:
- Discussion/Possible Action: Approval of Renewal License Agreement between the Cloudcroft Light Opera Company and the Village of Cloudcroft.
Trustee Hamilton made a motion to approve the renewal, Trustee McCoy seconded the motion and the motion carried with a roll call vote of all voting “aye”. - Discussion/Possible Action: Approval of Renewal License Agreement between the Cloudcroft Spin Cycling, LLC and the Village of Cloudcroft.
Trustee Hamilton made a motion to approve the renewal, Trustee Willett seconded the motion and the motion carried with a roll call vote of all voting “aye”.
- Discussion/Possible Action: Approval of Renewal License Agreement between the Cloudcroft Light Opera Company and the Village of Cloudcroft.
- New Business:
- Discussion/Possible Action: Approval to Hire Azaria Alarcon, Public Works Dept., Full-Time Position, at $20/Hour.
Trustee Hamilton made a motion to approve the hire of Azaria Alarcon with recommended pay rate, Trustee McCoy seconded the motion and the motion carried with a roll call vote of all voting “aye”. - Discussion/Possible Action: Resolution 2026-28-Budget Adjustments, FY 26-27, 1st Quarter.
Trustee McCoy made a motion to approve Resolution 2026-28, Trustee Hardwick seconded the motion and the motion carried with a roll call vote of all voting “aye”. - Discussion/Possible Action: Recommendations from Planning & Zoning Commission of Proposed Changes to Chapter 10-Signs of the Village of Cloudcroft Code of Ordinances.
Trustee McCoy made a motion to table this issue pending the scheduling of a workshop between the Governing Body and the P&Z Commission, Trustee Hamilton seconded the motion and the motion carried with a roll call vote of all voting “aye”. - Discussion/Possible Action: Recommendations from Planning & Zoning Commission of Proposed Changes to Chapter 9 – Zoning Regulations, of the Village of Cloudcroft Code of Ordinances.
Trustee McCoy made a motion to table this issue pending the scheduling of a workshop between the Governing Body and the P&Z Commission, Trustee Hamilton seconded the motion and the motion carried with a roll call vote of all voting “aye”. - Discussion/Possible Action: Ratification of Findings of Fact & Conclusions of Law and Judgement for Variance Request submitted by Michelle Hynds and Approved by the Governing Body on May 25, 2025, for Property at 904 Burro.
Trustee Hamilton made a motion to approve the ratification; Trustee McCoy seconded the motion and the motion carried with a roll call vote of all voting “aye”. - Discussion/Possible Action: Resolution 2026-29 Adoption of Required Community Development Grant (CDBG) Certifications and Commitments.
Trustee Hamilton made a motion to approve Resolution 2026-29; Trustee Hardwick seconded the motion and the motion carried with a roll call vote of all voting “aye”. - Discussion/Possible Action: Award of RFP# 26-001, Scada System Upgrade to Better Industrial Technology Services.
This item was removed from the agenda due to the RFP proposal received was found to be not responsive to the RFP submittal requirements. (Note: the RFP will be re-issued). - Discussion/Possible Action: Appointment of Voting Delegate and Alternate for the NMML Annual Conference to be held in Las Cruces, NM, August 24-28, 2026.
Trustee McCoy made a motion to appoint Trustee Hamilton as the voting delegate and Trustee Hardwick as the alternate. Trustee Willett seconded the motion and the motion carried with a roll call vote of all voting “aye”.
- Discussion/Possible Action: Approval to Hire Azaria Alarcon, Public Works Dept., Full-Time Position, at $20/Hour.
ADJOURNMENT
There being no further business to come before the Governing Body, Mayor Wiley adjourned the Regular Meeting at 6:45 p.m.
MINUTES ARE DRAFT UNTIL APPROVED
Minutes were passed and approved on this 8th day of September, 2026.