Minutes of the Regular Governing Body Meeting, July 14, 2026

APPROVAL OF MINUTES
Trustee Hamilton moved to approve the minutes of the Regular Meeting of June 9, 2026; the Town Hall Meeting of June 23, 2026; the Special Meeting of June 25, 2026 and the Workshop of June 25, 2026, as presented, Trustee McCoy seconded the motion and the motion carried with a roll call vote of all voting “aye”.

MAYORS REPORT
Mayor Wiley announced vacancies on the Lodger’s Tax Board, Planning & Zoning Commission and Library Board.

REPORTS FROM TRUSTEES
Trustee McCoy stated that she was grateful to work for the library as a library aide and was proud of all that the library has accomplished. Trustee Hamilton expressed his appreciation for the services of the library/community center and also for the hard work of the public works and utility billing department in working on leak detection and the percentages of water loss detected in the Village. Trustee Hardwick expressed his appreciation for the continuing street repairs in the Village.

PUBLIC INPUT.
No public input

DEPARTMENT UPDATES
The public works department; library; fire department, planning & zoning department and finance department all gave their department updates.

OLD BUSINESS
None

PUBLIC HEARINGS

1. Variance Request #VR-2026-01, submitted by Brent Bradshaw, 1201 Chautauqua, Cloudcroft, NM, to construct an 8 foot side yard fence, a Variance from the allowable 6 foot. Mayor Wiley opened up the Public Hearing explaining that the public hearing would be conducted under the procedures mandated by the NM Court of Appeals in Battershell v. City of Albuquerque, for the purpose of the stated variance request. Mayor Wiley asked if there were any conflicts of interest by the Governing Body, all stated “no”; and further asked if there had been any ex parte communications by any members of the Governing Body, all stated “no”. Mr. Bradshaw presented that he wishes to build the fence for privacy purposes from the motion cameras on the adjacent property. The Mayor asked for comments from the public, there being none, he closed the Public Hearing. The Mayor asked for any questions between the applicant, staff and Governing Body, there being none, the Mayor entertained a motion. Trustee Hamilton made a motion to approve the variance request. Trustee Hardwick seconded the motion and upon a roll call vote of all voting “aye”, the motion passed.
2. Variance Request #VR-2026-20, submitted by Joel Dees, 213 Squirrel, Cloudcroft, NM, for a back yard setback of 14 feet, a variance from the allowable 30 feet for new residential construction. Mayor Wiley opened up the Public Hearing explaining that the public hearing would be conducted under the procedures mandated by the NM Court of Appeals in Battershell v. City of Albuquerque, for the purpose of the stated variance request. Mayor Wiley asked if there were any conflicts of interest by the Governing Body, all stated “no”; and further asked if there had been any ex parte communications by any members of the Governing Body, all stated “no”. Mr. Dees presented that due to the topographical conditions of the lot and not wanting to cut down trees on the property in order for the new residential construction, he requested the variance. The Mayor asked for comments from the public, Jennifer McClain expressed being in favor of Mr. Dees not cutting down any trees not necessary for the construction, there being no further public comments, the Mayor closed the Public Hearing. The Mayor asked for any questions between the applicant, staff and Governing Body, there being none, the Mayor entertained a motion. Trustee Hamilton made a motion to approve the variance request. Trustee Hardwick seconded the motion and upon a roll call vote of all voting “aye”, the motion passed.

NEW BUSINESS

1. Discussion/Possible Action: Approval of Resolution 2026-21, a Resolution Urging the National Science Foundation (NSF) to Pause Demolition of Sunspot Solar Observatory.

Trustee Hamilton made a motion to approve Resolution 2026-21, Trustee McCoy seconded the motion and the motion carried with a roll call vote of all voting “aye”.

2. Discussion/Possible Action: Approval of Renewal License Agreement between the Cloudcroft Light Opera Company and the Village of Cloudcroft.

Cindi Bradshaw representing CLOC presented to the Governing Body proposed changes in the language of the agreement to include limited access by the public to portions of the pavilion specific to the use of CLOC and extending the term of the lease to December 31, 2026. Trustee Hamilton made a motion to postpone consideration of the agreement until the next scheduled meeting for presentation by CLOC with the proposed language. Trustee Hardwick seconded the motion and the motion carried with a roll call vote of all voting “aye”.

3. Discussion/Possible Action: Approval of Renewal License Agreement between the Cloudcroft Spin Cycling, LLC and the Village of Cloudcroft.

In review of the agreement, it was discovered that the amount of insurance coverage to be provided by Cloudcroft Cycling was incorrect, to be amended to coverage of $1,000,050.00. Trustee Willett made a motion to postpone the item to the next regular scheduled meeting to allow the licensee the opportunity to provide the required coverage. Trustee Hardwick seconded the motion and the motion carried with a roll call vote of all voting “aye”.

4. Discussion/Possible Action: Approval to Appoint Barbara Garcia as Deputy Clerk

Trustee Hamilton made a motion to approve the appointment, Trustee Hardwick seconded the motion and the motion carried with a roll call vote of all voting “aye”.

5. Discussion/Possible Action: Approval to Hire a Planning & Zoning Clerk/Code Enforcement Officer at $19/hour

Trustee Hamilton made a motion to approve the Village hiring a planning & zoning clerk/code enforcement officer, Trustee McCoy seconded the motion and the motion carried with a roll call vote of all voting “aye”.

6. Discussion/Possible Action: Approval of Resolution 2026-22, a Resolution Adopting Governing Body Rules & Procedures

Trustee McCoy made a motion to approve Resolution 2026-22, Trustee Hamilton seconded the motion and the motion carried with a roll call vote of all voting “aye”.

7. Discussion/Possible Action: Approval of Resolution 2026-20, a Resolution for Services with the Southeastern New Mexico Economic Development District/Council of Governments (SENMEDD/COG)

Trustee Hamilton made a motion to approve Resolution 2026-20, Trustee McCoy seconded the motion and the motion carried with a roll call vote of all voting “aye”.

8. Discussion/Possible Action: Approval to Hire Gail McCoy as Library Aide, Part-Time Position, up to 29 hours/week at $17/Hour Effective August 20, 2026

Trustee McCoy recused herself due to the issue concerning consideration of her employment with the Village and left the room. Trustee Hamilton made a motion to approve the hire, Trustee Willett seconded the motion and the motion carried with a roll call vote of all voting “aye”, with Trustee McCoy abstaining.

9. Discussion/Possible Action: Approval to add Village Clerk as a Credit Card Authorizer for Account(s) at First National Bank

Trustee Hamilton made a motion to approve adding the Village Clerk as a credit card authorizer for account(s) at First National Bank, Trustee Willett seconded the motion and the motion carried with a roll call vote of all voting “aye”.

ADJOURNMENT
There being no further business to come before the Governing Body, Mayor Wiley adjourned the Regular Meeting at 7:34 p.m.

MINUTES ARE DRAFT UNTIL APPROVED
Minutes were passed and approved on this 11th day of August, 2026.